1. Title and event


The event will be known as OpenRoads Rally Broadford 2024 and will be conducted in Broadford and the surrounding forest in the state of Victoria on Friday 1, Saturday 2 and Sunday 3rd of March 2024. The event will be round 1 of 2 of the 2024 OpenRoads Rally circuit.

2. Authority and permit


The event will be held under these Supplementary Regulations, OpenRoads Rally Terms & Conditions, and any Further Regulations, Instructions or Bulletins which may be issued by the Organiser or the Stewards.

Public liability insurance for this event is provided by Motorcycling Australia

3. SPONSORS

To be confirmed

4. PROMOTER

The event will be promoted by OpenRoads Group PTY LTD ABN 32660507951, which has appointed the Organising Committee listed below. The official event address, to which all correspondence must be sent, will be operations@openroadsrally.com

 

Organising Committee 

Jessica Zahra 

Luke Watene

 

Official Contact details:

OpenRoads Rally

32 Rennison Street Parkdale 3195

0457583106

operations@openroadsrally.com

 

5. Entry Details

Tickets open on Wednesday 13th December 2023 and close at 5pm on Saturday 2nd March 2024. 

The fee for tickets is available at https://www.tickets.openroadsrally.com/broadford

And at https://www.openroadsrally.com/events/broadford-vic

All tickets will be available for sale until 5pm Saturday 2nd March 2024 or until sold out.

Children who have not yet turned five years old will be admitted into the event at no cost and without a ticket.

Entry Limit

Entries into OpenRoads Rally Broadford 2024 are limited to 500 and acceptance will be determined in order of receipt. Tickets are sold exclusively online at www.tickets.openroadsrally.com

 

Entries will not be accepted unless accompanied by the relevant payment. 

Each participant must complete the registration forms online prior to the event. Failure to register may result in refused entry to activities and no refund or exchange will be issued.  

Our refund policy can be viewed at https://tickets.openroadsrally.com/terms-and-conditions/

OpenRoads Rally reserves the right to cancel the event if less than 70 entries are received by close of entries and to refuse an entry without assigning a reason.

Entry Requirements

In order to participate in off-site trails at OpenRoads Rally Broadford 2024, you must hold a current motorcycle licence and you must provide proof of current ambulance cover. In order to participate in on-site activities and rides, you must have a motorcycle licence or purchase a one-event MA licence from our website.

Only one vehicle is permitted to enter under each rider’s name.

All vehicles entered into the Event must be in roadworthy condition. All vehicles entering the Navigation Challenge must be registered.

OpenRoads Rally reserves the right to refuse entry to participants who do not comply with state registration and roadworthy requirements. It is your responsibility to prove that your motorcycle is registered and safe to ride. Without proof of registration you will not be able to ride using that vehicle. You will not get a refund of your entry costs.

Recreational registration is accepted at OpenRoads Rally Broadford 2024.

The exception to this rule is for children and minors, who do not require a licence or registered motorcycle to participate in designated on-site activities. Children under 15 years of age must be accompanied by an adult at all times.

All activities, except activities that are designed for children, are strictly 18+

Documentation

In order to enter, the following documents are required:

  1. Registration form
  2. Proof of current ambulance cover
  3. Current motorcycle licence (depending ticket type)
  4. Waiver form

 

Pillion, spectator, children and all other ticket types must complete the waiver form only.

Registration

All participants must register online before attending. Participants must produce their licence on the day at registration. 

Self Scrutiny

Each participant is required to complete their online self-scrutiny form by the close of entries on Thursday 29th February 2024.

Incomplete or incorrect declarations may affect you starting the event. 

The motorcycle maintenance checklist is to be used as a resource by which to check and prepare your vehicle. 

Riders must wear appropriate protective gear such as helmet, boots, gloves and pants and between each four (4) riders in a group there must be a tool kit and tyre repair kit.

Insurance

Personal accident insurance is the responsibility of the participant.

Current ambulance cover is compulsory for all riders and pillions.

Briefings

A briefing will be conducted on Friday 1st March 2024 at Broadford Motorcycle Complex. It is recommended but not compulsory that you attend the briefing. The briefing contains important safety information and general information about how the event will be run.

Camping

In order to camp at the Event,  you must have a camping reservation. 

Camping reservations allow camping in the Event campsite only for the specified days on the camping pass.

Camping reservations can be made at www.tickets.openroadsrally.com

Camping reservations do not grant access to the Event; a separate Event Ticket is required to enter the Event. 

Tents and camping equipment must only be set up in an approved camping area and you must follow the direction of event staff.

If you wish to camp with friends who also have camping reservations, it is recommended you arrive together and set up camp together. OpenRoads Rally cannot hold campsites for you.

You must follow the direction of Event staff regarding areas for parking of vehicles and setting up campsites.

You must not start your motorcycle at the campsite before 7:30am

Lost Property

Any items of lost property should be handed in to the staff at the Registration Tent ASAP.

OpenRoads Rally is not responsible or liable for any unattended, lost or stolen items. Patrons agree to enter the Event site at their own risk and shall be responsible for their own property and personal items.

Parking

Vehicles must be parked in approved areas and drivers must follow the direction of Event staff.

6. Running Details

General

The venue for the event will be Broadford State Motorcycle Complex. The event consists of three loops which start and finish at Broadford State Motorcycle Complex. All loops vary in length, more information will be confirmed closer to the event and will be listed on www.openroadsrally.com. Participants can ride multiple tracks during their opening hours. Checkpoints are visibly marked on trees. 

These courses cover various types of terrain such as sand, clay, river/creek crossing, stony sections and dirt. Some sections are steep and depending on weather there may be dust that impacts visibility. 

Tracks are graded according to their difficulty. Organisers will do their best to grade the routes accurately but ultimately it is the responsibility of the rider to assess and participate in tracks and activities that best fit their skill level.

All tracks are public roads and are open to the public during the event. All Victorian and Federal Road Regulations must be followed. Participants must keep left at all times and be cautious when doubling back and stopping. 

This Event is not a race.

Speed Limits

The maximum speed limit throughout all forests is 40km/h. In and around the start and finishing points the speed limit is walking pace (5km/h). The organisers may also declare reduced speed limits and/or “Quiet Zones” for some short segments of the loops/rides (e.g. for safety or environmental reasons.)

Riding around the campsite is walking pace at all times

Event schedule

The Navigation Challenge starts at 9am on Saturday 2nd March 2024 and finishes at 5pm Saturday 2nd March 2024.

Passage Controls

Participants are required to sign in and out at the Start/Finish line. Failure to do so may result in a penalty. The only exception to this is if a participant is in the care of medical staff. 

Participants who wish to start a new track must return to the event site and sign in to the new track. 

The Start line will close at 2pm on Saturday 2nd March 2024. Participants cannot start a new track after this time.

There are no safety checkpoints at OpenRoads Rally Broadford 2024.

Roadbooks

Roadbooks will be distributed the week of the event. Roadbooks are digital only at OpenRoads Rally Broadford 2024.

Refuelling

Fuel is available in Broadford. Personal fuel may be kept on-site so long as it is in a suitable container and is not positioned close to fire or burners. No fuel is to be dropped in the forest.

Diversions

Diversion signs may be placed to divert riders around closed or difficult sections of tracks. Riders should follow the instructions on the diversion signs to re-join the route.

Handicaps

There will be no handicaps at this event.

Recovery

OpenRoads Rally will try to assist the recovery of broken or malfunctioning bikes, however for safety reasons it may not be possible while the loops are open for riding.

At no stage should any vehicle based ‘self-recovery’ action be taken without authorisation from Event organisers. Please wait for a sweep rider or an official for advice and assistance.

Please note that the Organisers are under no obligation to recover machinery that has failed to finish the Event. Whilst volunteers will endeavour to assist participants by recovering machinery, they are under no obligation nor have any responsibility to do so nor are they accountable for the safety/condition of said machinery. 

 

Participants who break down or need assistance on the tracks are to notify the recovery team on the SOS channel on Discord, or to notify an official sweep vehicle. 

Participants who are waiting for assistance must park their machines to the side of the track in a highly visible area (such as on a straight, flat part of the track).

Sweep Vehicles

Sweep vehicles will traverse the tracks during the Navigation Challenge. Sweep vehicles are identifiable by fluoro safety vests. The final sweep will leave at 3:00pm. If a participant is found by a sweep rider after 3pm they may be asked to return to the finish line in the most direct route.

7. Safety

Incident Reports

Incident Reports are to be completed on the prescribed form and handed to an OpenRoads Rally staff member. Photos of the incident must accompany the form. Participants are responsible for completing and submitting incident reports.

Riding

Riders are to make clear their intentions to overtake, by both sounding their horn and flashing headlights or indicating when approaching slower vehicles. 

Slow riders should try to give way when it is safe to do so. However, the overtaking rider bears full responsibility to overtake safely and must be aware that slower riders have the right to choose their own line.

Obey the laws & regulations on recreational vehicles. Observe restrictions on use of public land & do not go around locked gates.

Be considerate of other bush users. Keep to the left-hand side of any track, & give way to horse riders. Ride sensibly past general recreational areas such as camping & picnic spots.

Always carry a current driver’s licence, and do not ride in public areas with anyone who is unregistered or unlicensed.

Only ride during the hours allocated

Bring water, snacks, sunscreen and if cold, warm, dry clothes with you at all times while riding

Alcohol and Illicit substances

As part of the Event’s liquor licensing regulations, Patrons are strictly prohibited from bringing alcohol into the Event (including camping areas).

OpenRoads Rally reserves the right to search all vehicles and bags on arrival or at any time deemed necessary during the Event and may eject or refuse entry in to the Event to Patrons who are found with alcohol or prohibited/banned items.

Alcohol will only be available to purchase at the Event for Patrons over 18 years old with valid photo ID.

Riding under the influence of alcohol is strictly prohibited

Excessive drinking and illegal drug use is prohibited at the Events. Patrons displaying signs of intoxication or antisocial behaviour will be ejected from the Event or be dealt with by police. Uniform and undercover police may be in attendance at the Event.

Possession, sale or use of illegal drugs or illicit substances is strictly prohibited at the Event. Any persons found with illegal drugs or illicit substances in their possession will be removed from the Event site and be subject to police action.

Medical Services

Medical Services will be in attendance from 9am-5pm Saturday 2nd March 2024 and 9am – 5pm Sunday 3rd March 2024.

Environment

No ‘informal riding’ in parts of Private properties or Forest other than on the loops or gazetted roads is permitted. Participants are required to show courtesy and restraint including no wheel spin or deliberate environmental damage.

Respect the environment. Stick to formed tracks, avoid sensitive areas like wetlands and vegetated dunes. Treat native wildlife with respect.

Patrons agree to be respectful to the environment at the Event site, campgrounds and surrounds, and agree not to litter, to use public toilets (not bushlands or surrounding areas), not damage flora and fauna, and not interfere with local wildlife.

Patrons must not cause damage to, improperly use or tamper with any public facility or Event infrastructure or cause any damage to flora and fauna on or surrounding the Event venue and trails.

Keep the environment clean. Take out what you take in.

Patrons must not remove or attempt to remove any item or object from the Event venue, surrounding area or trails.

Patrons accept full liability and responsibility for any loss or damage caused in contravention of these Supplementary Regulations

8. Awards

Points

Participants can accrue points by participating in the activities mentioned in the table below. 

The total sum of a participant’s points equals the number of entries into the lucky prize draw. A winner is a ‘lucky’ contestant and there is no merit or skill related to the winner.

 

Different prize categories may have specific entry requirements and these requirements may be changed at any time.

 

Activity

Navigation Challenge

Enduro Course

Barrel Battle 

Slow Race

Other

How points are calculated

Points are accrued by finding checkpoints. Checkpoints are marked and are worth varying levels of points.

To be confirmed

To be confirmed

To be confirmed

To be confirmed

Number of points

To be confirmed

To be confirmed

To be confirmed

To be confirmed

To be confirmed

Categories

Prize categories may vary and are subject to change.

OpenRoads Rally Champion

OpenRoads Rally Event Winner

Track prizes

Spirit of OpenRoads

Your points for all OpenRoads Rally events, Australia wide, added up. The more points you have the greater chance you have of winning. Minimum number of points required to enter. More details coming soon.

Your points for all activities at this Event are tallied up.The more points you have the greater chance you have of winning.

Your points for each route are tallied up. The more points you have, the greater the chance of you winning a prize!

If you help somebody during the event, and that person nominates you, you have a chance of winning a prize

Prize to be confirmed

Prize to be confirmed

Prize to be confirmed

Prize to be confirmed